Difference: Handling78RPMRecords (1 vs. 59)

Revision 592018-12-20 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 209 to 209
 
    • Stretchwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
    • When the boxes have been labeled, stacked, palletized, and the pallets have been labeled and wrapped, they are ready to be shipped.
Setting up pickup
Changed:
<
<
>
>
 
  • Contact the donor to find out preferred pickup dates/times, specifics of location (including conditions of access at the location), and complete contact info.
  • In the email, include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.

Revision 582018-04-26 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 31 to 31
 
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs and any ten-inch (10") disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
  • 12" width, 3/16" Bubblewrap (750' in a roll) from uline. order S-3927P
Added:
>
>
  • 12" width, 3/16" Bubblewrap Uline Air (12" x 175' box) for smaller shipments S-1012
 
Changed:
<
<
  • clear packing tape item # _______ (20ft of tape per 13x13x13 box)
>
>
  • clear packing tape item #S-423 (???) (20ft or approx 7 yds of tape per 13x13x13 box)
    rolls are 110yrds long so approx. 15 sq boxes sealed with one roll
 
  • tape gun
  • utility knives + blades
if more supplies are needed, see OrderingSupplies

Revision 572018-04-24 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 212 to 212
 
  • Contact the donor to find out preferred pickup dates/times, specifics of location (including conditions of access at the location), and complete contact info.
  • In the email, include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.
Added:
>
>

QUESTIONS YOU SHOULD ASK A POTENTIAL DONOR of 78s

IF a private residence/individual there are a series of concerns to get the material to the proper IA , GB or ARC location.

After getting full contact info, ask:

• Can the donor describe the items

genres – labels - formats

• How many of each format. Estimates OK, exact = better

LPs – 10” 78s – 12” 78s – 10” 78 albums – 12” 78 albums – cassettes –
7” singles - books –magazines – posters – video – DVDs - CDs
audio equipment

• Can you describe condition

• Are discs in sleeves

• Are they catalogued. What format or program. Digitized.

Look at the list of materials if available, and if seems necessary

• Has anyone gone through [cherrypicked/taken] any of the material since the list
was created.

• Are there time concerns – when is final date the material needs to be moved.

Once you know the above, and you’ve had a chance to evaluate the donor and the collection. and you want the material, ask:

• Can you help pack [send packing info link if necessary]

• Do you have any help to pack things up

• Can you easily allow a UPS drop off of materials and/or a UPS pickup

• Can you drop off at UPS or FedEx location

• If near an IA/ARC/GB location can you drop off

• Do you have a computer/printer if we sent labels

• Can you help load truck or van

• Describe the location

can a truck park easily – stairs – materials at street level or what floor – elevator building – doorman/concierge - driveway

Knowing this info will allow you to best determine how to organize the packing and the pickup/shipping.

  Thorpe Collection Donation Item from Batavia Public Library
Line: 228 to 276
  -- Bob George - 2016-08-04
Deleted:
<
<
Fred back weds and we'll go over the timing/how long it should take based on condition and do a series of photos on how to do a pack-up for George Blood

-- Bob George - 2016-08-09


<--/commentPlugin-->
 
META FILEATTACHMENT attachment="IMG_1831.JPG" attr="" comment="making a box for 78s step1" date="1470335396" name="IMG_1831.JPG" path="IMG_1831.JPG" size="95164" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1834.JPG" attr="" comment="making a box for 78s step 2 cross taping" date="1470335467" name="IMG_1834.JPG" path="IMG_1834.JPG" size="94614" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1839.JPG" attr="" comment="bubble wrap for making a box for 78s step 3" date="1470335520" name="IMG_1839.JPG" path="IMG_1839.JPG" size="114413" user="MarcWendt" version="1"

Revision 562018-04-11 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 26 to 26
 
  • 13" x 13" x 17" brown boxes from uline for twelve-inch 78s, twelve-inch 78 albums and LP's (S-4723)
  • 11" x 11" x 3" u-line white clamshell box for ten-inch 78s. (S-15147)
  • 18" x 18" x 12" brown boxes from uline for sixteen-inch 33+78rpm Transcription discs (S-4968)
Changed:
<
<
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs
>
>
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs (SKU: s10g)
 
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs (SKU: s12wr)
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs and any ten-inch (10") disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs

Revision 552018-03-30 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 23 to 23
  On hand audio supplies are located on green shelves at Florida warehouse.
  • 13" x 13" x 13" brown boxes from uline for ten-inch 78s, ten-inch 78 albums, CDs and LP's
Changed:
<
<
  • 13" x 13" x 17" brown boxes from uline for twelve-inch 78s, twelve-inch 78 albums and LP's
  • 11" x 11" x 3" u-line white clamshell box for ten-inch 78s. model: S-15147
>
>
  • 13" x 13" x 17" brown boxes from uline for twelve-inch 78s, twelve-inch 78 albums and LP's (S-4723)
  • 11" x 11" x 3" u-line white clamshell box for ten-inch 78s. (S-15147)
 
  • 18" x 18" x 12" brown boxes from uline for sixteen-inch 33+78rpm Transcription discs (S-4968)
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs
Changed:
<
<
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
>
>
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs (SKU: s12wr)
 
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs and any ten-inch (10") disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
  • 12" width, 3/16" Bubblewrap (750' in a roll) from uline. order S-3927P

Revision 542018-02-28 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 24 to 24
  On hand audio supplies are located on green shelves at Florida warehouse.
  • 13" x 13" x 13" brown boxes from uline for ten-inch 78s, ten-inch 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for twelve-inch 78s, twelve-inch 78 albums and LP's
Changed:
<
<
  • 11" x 11" u-line white clamshell box for ten-inch 78s. model: S-15147
>
>
  • 11" x 11" x 3" u-line white clamshell box for ten-inch 78s. model: S-15147
 
  • 18"x18"x12" brown boxes from uline for sixteen-inch 33+78rpm Transcription discs (S-4968)
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs

Revision 532018-02-27 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 14 to 14
  • Brown box. 13x13x13. 4 white boxes fit snugly. Each 13x13x13 brown box holds 80 78rpm discs.
One brown box for every 80 discs
Changed:
<
<
• Bubble wrap
Bubble wrap is scored every foot. for every 13x13x13 brown box of 78s you will need
Approx 50 ft. of bubble wrap for every 13x13x13 brown box
how figured:
8 sheets/feet bubble for one white clamshell box, 2 sheets around five 78s, twenty 78s per box.
That means 32 sheets/feet of bubble wrap for all the white clamshell boxes that fit in a brown box
6 sheets for the bottom of the13x13x13 brown box;
6 sheets for the top of the 13x13x13 brown box;
6 sheets (3 on each side) of the 13x13x13 brown box

Odds and ends - very approximate

• Approx 80 - 90 twelve-inch 78s will fit into a 13x13x13 brown box. Bubble wrap approx 10 sheets (10')
• Approx 15-20 ten-inch 78 albums will fit into a 13x13x13 brown box. Depends on how many discs in
an album.
• Approx 15-20 twelve-inch 78 albums will fit into a 13x13x17 brown box. Depends on how many discs in
an album.
>
>
• Bubble wrap
Bubble wrap is scored every foot. for every 13x13x13 brown box of 78s you will need
Approx 50 ft. of bubble wrap for every 13x13x13 brown box
how figured:
8 sheets/feet bubble for one white clamshell box, 2 sheets around five 78s, twenty 78s per box.
That means 32 sheets/feet of bubble wrap for all the white clamshell boxes that fit in a brown box
6 sheets for the bottom of the13x13x13 brown box;
6 sheets for the top of the 13x13x13 brown box;
6 sheets (3 on each side) of the 13x13x13 brown box

Odds and ends - very approximate

• Approx 80 - 90 twelve-inch 78s will fit into a 13x13x13 brown box. Bubble wrap approx 10 sheets (10')
• Approx 15-20 ten-inch 78 albums will fit into a 13x13x13 brown box. Depends on how many discs in
an album.
• Approx 15-20 twelve-inch 78 albums will fit into a 13x13x17 brown box. Depends on how many discs in
an album.
• Transcriptsion disc are large 16" - we are experimenting with packaging. Suggest: two u-line S-18389 - 17x17x6 brown boxes placed inside a u-line S-4968 18x18x12 brown box

• Approx 180 CDs, in plastic jewel cases, will fit into a 13x13x13 brown box.

 

DON'T Think TRICK
If just packing up loose 10" 78s, for every 1000 discs you should order:
• one bundle of white clamshell boxes (50 in a bundle)
• one bundle of 13x13x13 brown boxes (15 in a bundle)
• one roll of bubble wrap (750' in a roll)

Audio Preservation + Packing and Shipping Supplies

Revision 522018-02-14 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 15 to 15
  • Brown box. 13x13x13. 4 white boxes fit snugly. Each 13x13x13 brown box holds 80 78rpm discs.
One brown box for every 80 discs

• Bubble wrap
Bubble wrap is scored every foot. for every 13x13x13 brown box of 78s you will need
Approx 50 ft. of bubble wrap for every 13x13x13 brown box
how figured:
8 sheets/feet bubble for one white clamshell box, 2 sheets around five 78s, twenty 78s per box.
That means 32 sheets/feet of bubble wrap for all the white clamshell boxes that fit in a brown box
6 sheets for the bottom of the13x13x13 brown box;
6 sheets for the top of the 13x13x13 brown box;
6 sheets (3 on each side) of the 13x13x13 brown box

Odds and ends - very approximate

• Approx 80 - 90 twelve-inch 78s will fit into a 13x13x13 brown box. Bubble wrap approx 10 sheets (10')
• Approx 15-20 ten-inch 78 albums will fit into a 13x13x13 brown box. Depends on how many discs in
an album.
• Approx 15-20 twelve-inch 78 albums will fit into a 13x13x17 brown box. Depends on how many discs in
an album.

Changed:
<
<

>
>

DON'T Think TRICK
If just packing up loose 10" 78s, for every 1000 discs you should order:
• one bundle of white clamshell boxes (50 in a bundle)
• one bundle of 13x13x13 brown boxes (15 in a bundle)
• one roll of bubble wrap (750' in a roll)

 

Audio Preservation + Packing and Shipping Supplies

On hand audio supplies are located on green shelves at Florida warehouse.

Revision 512018-02-07 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 31 to 31
 
Added:
>
>
  • clear packing tape item # _______ (20ft of tape per 13x13x13 box)
  • tape gun
  • utility knives + blades
 if more supplies are needed, see OrderingSupplies

On arrival of a Donation of ten-inch 78s:

  • REMEMBER - 78 discs are very fragile! Handle carefully.

Revision 502018-02-05 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 27 to 27
 
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs and any ten-inch (10") disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
Changed:
<
<
  • 12" width, 3/16" Bubblewrap (375' in a roll) from uline
>
>
 

Revision 492017-10-02 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 21 to 21
  On hand audio supplies are located on green shelves at Florida warehouse.
  • 13" x 13" x 13" brown boxes from uline for ten-inch 78s, ten-inch 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for twelve-inch 78s, twelve-inch 78 albums and LP's
Changed:
<
<
>
>
  • 11" x 11" u-line white clamshell box for ten-inch 78s. model: S-15147
 
  • 18"x18"x12" brown boxes from uline for sixteen-inch 33+78rpm Transcription discs (S-4968)
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs

Revision 482017-08-02 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 22 to 22
 
  • 13" x 13" x 13" brown boxes from uline for ten-inch 78s, ten-inch 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for twelve-inch 78s, twelve-inch 78 albums and LP's
  • 11" x 11" u-line white clamshell box for ten-inch 78s
Added:
>
>
  • 18"x18"x12" brown boxes from uline for sixteen-inch 33+78rpm Transcription discs (S-4968)
 
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs and any ten-inch (10") disc with a cardboard sleeve

Revision 472017-07-24 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 10 to 10
 

Guide to "How Much 78 Packing + Shipping Material do I Need?"

Changed:
<
<
• Bubble wrap is scored every foot, for every 13x13x13 brown box of 78s you will need
Approx 25-30 ft. of bubble wrap for every 13x13x13 brown box
8 sheets for 11" x 11" u-line white Clamshell boxes (2 sheets around every five 78s, twenty 78s in a box); 6 sheets for the bottom of the
13x13x13 brown box; 6 sheets for the top of the 13x13x13 brown box; 6 sheets (3 on each side) of the 13x13x13 brown box

• White boxes. TWENTY 78s discs in a 11" x 11" u-line white Clamshell box. ONE white Clamshell box for evey 20 discs
• 13x13x13 brown box. 4 white boxes fit snugly. Each 13x13x13 brown box holds 80 78rpm discs. One brown box for every 80 discs

Odds and ends - very approximate

• Approx 80 - 90 12" 78s will fit into a 13x13x13 brown box. Bubble wrap approx 10 sheets (10')
• Approx 15-20 10" 78 albums will fit into a 13x13x13 brown box. Depends on how many discs in an album.
• Approx 15-20 12" 78 albums will fit into a 13x13x17 brown box. Depends on how many discs in an album.
>
>
• White boxes. TWENTY 78s discs in a 11" x 11" u-line white clamshell box.
ONE white clamshell box for every 20 discs

• Brown box. 13x13x13. 4 white boxes fit snugly. Each 13x13x13 brown box holds 80 78rpm discs.
One brown box for every 80 discs

• Bubble wrap
Bubble wrap is scored every foot. for every 13x13x13 brown box of 78s you will need
Approx 50 ft. of bubble wrap for every 13x13x13 brown box
how figured:
8 sheets/feet bubble for one white clamshell box, 2 sheets around five 78s, twenty 78s per box.
That means 32 sheets/feet of bubble wrap for all the white clamshell boxes that fit in a brown box
6 sheets for the bottom of the13x13x13 brown box;
6 sheets for the top of the 13x13x13 brown box;
6 sheets (3 on each side) of the 13x13x13 brown box

Odds and ends - very approximate

• Approx 80 - 90 twelve-inch 78s will fit into a 13x13x13 brown box. Bubble wrap approx 10 sheets (10')
• Approx 15-20 ten-inch 78 albums will fit into a 13x13x13 brown box. Depends on how many discs in
an album.
• Approx 15-20 twelve-inch 78 albums will fit into a 13x13x17 brown box. Depends on how many discs in
an album.

 

Audio Preservation + Packing and Shipping Supplies

Line: 22 to 26
 
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs and any ten-inch (10") disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
Changed:
<
<
  • 12" width, 3/16" Bubblewrap from uline
>
>
  • 12" width, 3/16" Bubblewrap (375' in a roll) from uline
 

Revision 462017-07-22 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 7 to 7
 78RPM records that are donated to the Internet Archive PhysicalArchive


Added:
>
>

Guide to "How Much 78 Packing + Shipping Material do I Need?"

• Bubble wrap is scored every foot, for every 13x13x13 brown box of 78s you will need
Approx 25-30 ft. of bubble wrap for every 13x13x13 brown box
8 sheets for 11" x 11" u-line white Clamshell boxes (2 sheets around every five 78s, twenty 78s in a box); 6 sheets for the bottom of the
13x13x13 brown box; 6 sheets for the top of the 13x13x13 brown box; 6 sheets (3 on each side) of the 13x13x13 brown box

• White boxes. TWENTY 78s discs in a 11" x 11" u-line white Clamshell box. ONE white Clamshell box for evey 20 discs
• 13x13x13 brown box. 4 white boxes fit snugly. Each 13x13x13 brown box holds 80 78rpm discs. One brown box for every 80 discs

Odds and ends - very approximate

• Approx 80 - 90 12" 78s will fit into a 13x13x13 brown box. Bubble wrap approx 10 sheets (10')
• Approx 15-20 10" 78 albums will fit into a 13x13x13 brown box. Depends on how many discs in an album.
• Approx 15-20 12" 78 albums will fit into a 13x13x17 brown box. Depends on how many discs in an album.

 

Audio Preservation + Packing and Shipping Supplies

On hand audio supplies are located on green shelves at Florida warehouse.

Revision 452017-06-08 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 10 to 10
 

Audio Preservation + Packing and Shipping Supplies

On hand audio supplies are located on green shelves at Florida warehouse.

Changed:
<
<
  • 13" x 13" x 13" brown boxes from uline for 10"- 78s, 10"- 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for 12"- 78s, 12"- 78 albums and LP's
  • 11" x 11" u-line white clamshell box (does not fit cd's-- seems useless -brewster)
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for 10" - 78rpm + 10" - 33rpm discs
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + 12" - 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for 10" - 78rpm + 10" - 33rpm discs and any 10" disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + 12" - 78rpm discs
>
>
  • 13" x 13" x 13" brown boxes from uline for ten-inch 78s, ten-inch 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for twelve-inch 78s, twelve-inch 78 albums and LP's
  • 11" x 11" u-line white clamshell box for ten-inch 78s
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for ten-inch 78rpm + ten-inch 33rpm discs and any ten-inch (10") disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + twelve-inch 78rpm discs
 
Line: 196 to 196
 
  • Contact the donor to find out preferred pickup dates/times, specifics of location (including conditions of access at the location), and complete contact info.
  • In the email, include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.
Deleted:
<
<

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights
  • we pack 4 of these in a 13x13x13 u-line 200b box
  Thorpe Collection Donation Item from Batavia Public Library

Revision 442017-04-27 - BrewsterKahle

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 12 to 12
  On hand audio supplies are located on green shelves at Florida warehouse.
  • 13" x 13" x 13" brown boxes from uline for 10"- 78s, 10"- 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for 12"- 78s, 12"- 78 albums and LP's
Changed:
<
<
>
>
  • 11" x 11" u-line white clamshell box (does not fit cd's-- seems useless -brewster)
 
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for 10" - 78rpm + 10" - 33rpm discs
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + 12" - 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for 10" - 78rpm + 10" - 33rpm discs and any 10" disc with a cardboard sleeve

Revision 432017-04-26 - AlexisRossi

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 256 to 256
 
META FILEATTACHMENT attachment="011.jpg" attr="" comment="" date="1475873691" name="011.jpg" path="011.jpg" size="642480" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="sticker_location.JPG" attr="" comment="demonstrates sticker location configuration" date="1479240446" name="sticker_location.JPG" path="sticker_location.JPG" size="98377" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="0302171145_2_720.jpg" attr="" comment="" date="1488486727" name="0302171145_2_720.jpg" path="0302171145_2_720.jpg" size="301354" user="SeanFagan" version="1"
Changed:
<
<
META PREFERENCE name="ALLOWTOPICVIEW" title="ALLOWTOPICVIEW" type="Set" value="Main.GeorgeBlood, AccessTestUser, ArchiveUserGroup"
>
>
META PREFERENCE name="ALLOWTOPICVIEW" title="ALLOWTOPICVIEW" type="Set" value="Main.AllUsersGroup"

Revision 422017-04-11 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 17 to 17
 
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + 12" - 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for 10" - 78rpm + 10" - 33rpm discs and any 10" disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + 12" - 78rpm discs
Changed:
<
<
>
>
  • 12" width, 3/16" Bubblewrap from uline
 
Changed:
<
<
  • 42" by 42" Cardboard sheet for layers from uline
>
>
  • 42" by 42" Cardboard sheet (units of 25 sheets) for layers from uline
 if more supplies are needed, see OrderingSupplies

On arrival of a Donation of ten-inch 78s:

  • REMEMBER - 78 discs are very fragile! Handle carefully.

Revision 412017-04-03 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 157 to 157
 
Added:
>
>
  • Storage Manager (marc@archiveNOSPAM.org) creates a Donation Item for the collection as soon as the donation is confirmed. The identifier of the Donation Item will later be entered into the box labels (see below).
 
  • Submit an acknowledgement that the donation was received (See the DonationLetter process).
Getting supplies delivered:
Line: 175 to 176
 
Changed:
<
<
      • Instructions for how Donation item information is added, Pallet tags, and Box IDs, is located on the readme tab on the google doc linked above.

>
>
      • Instructions for how the Donation item identifier and other information is added, Pallet tags, and Box IDs, is located on the readme tab on the google doc linked above.

 0302171145_2_720.jpg

  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes and to pallets, stacking boxes on pallets, and arranging for shipment as follows:
  • Pallet labels should be in affixed to the pallets as documented in Applying a Pallet Label.

Revision 402017-03-14 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 157 to 157
 
Changed:
<
<
  • Submit an acknowledgement that the donation was received (Kelly to add process for tax receipt).
>
>
  • Submit an acknowledgement that the donation was received (See the DonationLetter process).
 Getting supplies delivered:

Revision 392017-03-08 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Changed:
<
<
B.George and Fred Patterson are the leaders of this project. created 8.5.16. last ver: 2.2.17
>
>
B.George and Fred Patterson @ The ARChive of Contemporary Music (ARC) are the leaders of this project. created 8.5.16. last ver: 2.8.17
  78RPM records that are donated to the Internet Archive PhysicalArchive


Changed:
<
<

Audio Preservation + Packing Supplies

>
>

Audio Preservation + Packing and Shipping Supplies

 
Changed:
<
<
On hand supplies located on green shelves at Florida warehouse
>
>
On hand audio supplies are located on green shelves at Florida warehouse.
 
  • 13" x 13" x 13" brown boxes from uline for 10"- 78s, 10"- 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for 12"- 78s, 12"- 78 albums and LP's
  • 11" x 11" u-line white clamshell box
Changed:
<
<
  • 10" - 78rpm + 10" - 33rpm gold record sleeves from Bags Unlimited
  • 12" LP + 12" - 78 sleeve from Bags Unlimited
  • 10" - 78rpm + 10" - 33rpm plastic outer record sleeve from Bags Unlimited
  • 12" plastic outer record sleeve from Bags Unlimited
>
>
  • 10" gold (diecut hole) record sleeves from Bags Unlimited for 10" - 78rpm + 10" - 33rpm discs
  • 12" white paper (diecut hole) sleeve from Bags Unlimited for LPs + 12" - 78rpm discs
  • 10" clear polyethylene outer record sleeve from Bags Unlimited for 10" - 78rpm + 10" - 33rpm discs and any 10" disc with a cardboard sleeve
  • 12" clear polyethylene outer record sleeve from Bags Unlimited for LPs + 12" - 78rpm discs
 

Revision 382017-03-08 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 11 to 11
  On hand supplies located on green shelves at Florida warehouse
  • 13" x 13" x 13" brown boxes from uline for 10"- 78s, 10"- 78 albums, CDs and LP's
Changed:
<
<
  • 13" x 13" x 17" brown boxes from uline for 12"- 78s, 12"- 78 albums and LP's
>
>
  • 13" x 13" x 17" brown boxes from uline for 12"- 78s, 12"- 78 albums and LP's
 
Changed:
<
<
  • 10" - 78rpm gold record sleeves from Bags Unlimited
  • 12" sleeve from Bags Unlimited
  • 10" - 78rpm plastic outer record sleeve from Bags Unlimited
>
>
  • 10" - 78rpm + 10" - 33rpm gold record sleeves from Bags Unlimited
  • 12" LP + 12" - 78 sleeve from Bags Unlimited
  • 10" - 78rpm + 10" - 33rpm plastic outer record sleeve from Bags Unlimited
 
  • 12" plastic outer record sleeve from Bags Unlimited
  • Bubblewrap from uline
  • Stickers white 4x3

Revision 372017-03-02 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Changed:
<
<
B.George and Fred Patterson are the leaders of this project.
>
>
B.George and Fred Patterson are the leaders of this project. created 8.5.16. last ver: 2.2.17
  78RPM records that are donated to the Internet Archive PhysicalArchive


Changed:
<
<

Audio Preservation + Packing Supplies are on green shelves at Florida 8.5.2016

  • 13" by 13" by 13" boxes (13sq) from uline also used for LP's
  • Sleeves for ten-inch 78rpm records from Bags Unlimited
>
>

Audio Preservation + Packing Supplies

On hand supplies located on green shelves at Florida warehouse

  • 13" x 13" x 13" brown boxes from uline for 10"- 78s, 10"- 78 albums, CDs and LP's
  • 13" x 13" x 17" brown boxes from uline for 12"- 78s, 12"- 78 albums and LP's
  • 11" x 11" u-line white clamshell box
  • 10" - 78rpm gold record sleeves from Bags Unlimited
  • 12" sleeve from Bags Unlimited
  • 10" - 78rpm plastic outer record sleeve from Bags Unlimited
  • 12" plastic outer record sleeve from Bags Unlimited
  • Bubblewrap from uline
  • Stickers white 4x3
 
Deleted:
<
<
 
  • 42" by 42" Cardboard sheet for layers from uline
Deleted:
<
<
 if more supplies are needed, see OrderingSupplies

On arrival of a Donation of ten-inch 78s:

  • REMEMBER - 78 discs are very fragile! Handle carefully.

Revision 362017-03-02 - SeanFagan

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 46 to 46
 
  • Place three or four (whatever fits) of these boxes, upright, in 13sq box
  • The goal is to keep the discs from having back and forth play, ie being loose in the 13sq box.
  • Use packing material below, on the sides, between and above the small boxes to eliminate play.
Changed:
<
<
  • Packing material may be bubblewrap or newspaper or old 78 sleeves below, above, and between the boxes to remove the space on the sides but not to fill all space above. Packing materials should be evenly arranged across any surface. Foam peanuts may also be used on the sides, but not the bottom or top.
>
>
  • Packing material may be bubblewrap or newspaper or old 78 sleeves below, above, and between the boxes to remove the space on the sides but not to fill all space above. Packing materials should be evenly arranged across any surface. Foam peanuts may also be used on the sides, but not the bottom or top.
 
  • If there are only a few smaller sized boxes these can be mixed with loosely packed discs, described below
  • If 78s are in any box that will fit into a 13sq box, and in good condition, place in a 13sq box, upright. Fill the remained of the 13sq box with packing material or mixed with loosely packed discs, described below
If loose 78s in odd sized or damaged boxes:
Line: 59 to 59
 
  • Often 78s are in older green, fragile and crumbling thin cardboard or paper sleeves. If they cover the disc pretty well, leave alone. If not, remove and place in gold sleeve. If time/money considerations apply - ie a large collection that needs to be processed quickly, leave alone.
  • BUT if possible place in sleeves. Placing each 78 disc in a new gold paper sleeve is the ideal
  • Make sure there is no play/wobbling within the box
Changed:
<
<
  • If you encounter cardboard, printed sleeves, empty or full, put aside and place in a separate 13sq box. Mark box 'Picture sleeves'.
>
>
  • If you encounter cardboard, printed sleeves, empty or full, put aside and place in a separate 13sq box. Mark box 'Picture sleeves'.
 
  • mark each box with an up arrow
  • Label each box with a collection name (or IA ID equivalent)
Line: 170 to 170
 
Changed:
<
<
ADD THE SAMPLE IMAGE OF THE BOX AND PALLET LABEL HERE

>
>
0302171145_2_720.jpg

 
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes and to pallets, stacking boxes on pallets, and arranging for shipment as follows:
  • Pallet labels should be in affixed to the pallets as documented in Applying a Pallet Label.
  • Box labels should be applied to the boxes by the onsite IA representative or the donor as follows: 3 to a box, on two adjacent side corners and the adjacent top corner, as displayed in this photo.
Line: 248 to 248
 
META FILEATTACHMENT attachment="023.jpg" attr="" comment="" date="1475872397" name="023.jpg" path="023.jpg" size="1023851" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="011.jpg" attr="" comment="" date="1475873691" name="011.jpg" path="011.jpg" size="642480" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="sticker_location.JPG" attr="" comment="demonstrates sticker location configuration" date="1479240446" name="sticker_location.JPG" path="sticker_location.JPG" size="98377" user="MarcWendt" version="1"
Added:
>
>
META FILEATTACHMENT attachment="0302171145_2_720.jpg" attr="" comment="" date="1488486727" name="0302171145_2_720.jpg" path="0302171145_2_720.jpg" size="301354" user="SeanFagan" version="1"
 
META PREFERENCE name="ALLOWTOPICVIEW" title="ALLOWTOPICVIEW" type="Set" value="Main.GeorgeBlood, AccessTestUser, ArchiveUserGroup"

Revision 352017-03-02 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 169 to 169
 
Changed:
<
<
      • Instructions for how Donation item information is added, Pallet tags, and Box IDs, is located on the readme tab on the google doc linked above.
>
>
      • Instructions for how Donation item information is added, Pallet tags, and Box IDs, is located on the readme tab on the google doc linked above.

ADD THE SAMPLE IMAGE OF THE BOX AND PALLET LABEL HERE

 
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes and to pallets, stacking boxes on pallets, and arranging for shipment as follows:
  • Pallet labels should be in affixed to the pallets as documented in Applying a Pallet Label.
  • Box labels should be applied to the boxes by the onsite IA representative or the donor as follows: 3 to a box, on two adjacent side corners and the adjacent top corner, as displayed in this photo.
Line: 182 to 183
 
    • Place flat heavy sheet of cardboard between each level, but not on top.
    • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
    • Stretchwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
Changed:
<
<
    • When the boxes have been labeled, stacked, palletized, and wrapped, they are ready to be shipped.
>
>
    • When the boxes have been labeled, stacked, palletized, and the pallets have been labeled and wrapped, they are ready to be shipped.
 Setting up pickup
Added:
>
>
  • Contact the donor to find out preferred pickup dates/times, specifics of location (including conditions of access at the location), and complete contact info.
 
  • In the email, include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

Revision 342017-03-02 - SeanFagan

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 166 to 166
 
Changed:
<
<
>
>
 
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes and to pallets, stacking boxes on pallets, and arranging for shipment as follows:
  • Pallet labels should be in affixed to the pallets as documented in Applying a Pallet Label.
  • Box labels should be applied to the boxes by the onsite IA representative or the donor as follows: 3 to a box, on two adjacent side corners and the adjacent top corner, as displayed in this photo.

Revision 332017-03-01 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 151 to 151
 
Changed:
<
<
  • Do they want a specific letter for IRS purposes, etc. (Jacques is updating this process and will send to Kelly to add)
>
>
  • Submit an acknowledgement that the donation was received (Kelly to add process for tax receipt).
 Getting supplies delivered:
Changed:
<
<
  • Email marc@archiveNOSPAM.org with the approximate number of boxes and pallets going to Richmond and number going to Philadelphia
  • marc@archiveNOSPAM.org will send all the needed supplies to the donor's house unless instructed otherwise.
>
>
 
Changed:
<
<
  • if pallets will be going straight to Philadelphia, then box labels and pallet labels will be needed, and staple gun will be needed for applying pallet labels. Here is the purchasing info for the staple gun: Staple gun and staples (Staple Gun should be of an industrial quality, of steel or aluminum construction, with a shape/configuration that matches the one pictured in the model. It should accept 3/4" staple cartridges. If model is unavailable, use this amazon search to locate and purchase another model that meets the above specifications)Supply list for applying pallet labels, preparing pallets, etc.
>
>
    • if pallets will be going straight to the digitizer, then box labels and pallet labels will be needed, and staple gun will be needed for applying pallet labels. Here is the purchasing info for the staple gun: Staple gun and staples (Staple Gun should be of an industrial quality, of steel or aluminum construction, with a shape/configuration that matches the one pictured in the model. It should accept 3/4" staple cartridges. If model is unavailable, use this amazon search to locate and purchase another model that meets the above specifications)
 
  • PVC Paper for printing pallet labels. Current Model is Terraslate 4mil, 8.5" x 11" (Requirements for pallet label paper: laser printer ready, made of a composite PVC or TYVEK type weather-resistant material, 8.5" x 11" standard paper size)

If the boxes are going to Richmond, then we do not do the labeling, so skip this:

Changed:
<
<
If the boxes are being sent by BGeorge straight to Philidelphia for digitization at George Blood Inc then:
>
>
If the boxes are being sent straight to digitizer (such as George Blood Inc) then:
 
Line: 170 to 170
 
    • Pallet labels with Pallet IDs corresponding to the Box IDs will be output (how? XXXX warehouse team to define)
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes and to pallets, stacking boxes on pallets, and arranging for shipment as follows:
  • Pallet labels should be in affixed to the pallets as documented in Applying a Pallet Label.
Changed:
<
<
  • Box labels should be applied to the boxes by BGeorge or the donor as follows: 3 to a box in the manner displayed in this photo.
>
>
  • Box labels should be applied to the boxes by the onsite IA representative or the donor as follows: 3 to a box, on two adjacent side corners and the adjacent top corner, as displayed in this photo.
 
Changed:
<
<
Preparing pallets
  • if the pallet is going to Philidelphia, then affix the pallet label with the supplied pallet label (as documented in Applying a Pallet Label.)
  • BGeorge or the donor should then follow these instructions to stack the boxes on a pallet:
    • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
    • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
    • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
>
>
Preparing pallets
  • if the pallet is going directly to the digitizer or any other non-IA location, affix the pallet label with the supplied pallet label (as documented in Applying a Pallet Label.)
  • The onsite IA representative or the donor should then follow these instructions to stack the boxes on a pallet:
 
    • Place flat heavy sheet of cardboard between each level, but not on top.
Changed:
<
<
    • Shrinkwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
  • Detailed instructions for placing 78 boxes on pallets can be accessed here.
Setting up pickup:
>
>
    • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
    • Stretchwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
    • When the boxes have been labeled, stacked, palletized, and wrapped, they are ready to be shipped.
Setting up pickup
 
Changed:
<
<
  • include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
>
>
  • In the email, include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
 
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited

Revision 322017-02-28 - SeanFagan

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 158 to 158
 
  • Supplies for Making Boxes
  • Supplies for Stacking Boxes on Pallets
  • if pallets will be going straight to Philadelphia, then box labels and pallet labels will be needed, and staple gun will be needed for applying pallet labels. Here is the purchasing info for the staple gun: Staple gun and staples (Staple Gun should be of an industrial quality, of steel or aluminum construction, with a shape/configuration that matches the one pictured in the model. It should accept 3/4" staple cartridges. If model is unavailable, use this amazon search to locate and purchase another model that meets the above specifications)Supply list for applying pallet labels, preparing pallets, etc.
Added:
>
>
  • PVC Paper for printing pallet labels. Current Model is Terraslate 4mil, 8.5" x 11" (Requirements for pallet label paper: laser printer ready, made of a composite PVC or TYVEK type weather-resistant material, 8.5" x 11" standard paper size)
  If the boxes are going to Richmond, then we do not do the labeling, so skip this:
Line: 165 to 166
 
Changed:
<
<
>
>
 
    • Pallet labels with Pallet IDs corresponding to the Box IDs will be output (how? XXXX warehouse team to define)
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes and to pallets, stacking boxes on pallets, and arranging for shipment as follows:
  • Pallet labels should be in affixed to the pallets as documented in Applying a Pallet Label.
Line: 182 to 183
 
    • Shrinkwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
  • Detailed instructions for placing 78 boxes on pallets can be accessed here.
Setting up pickup:
Changed:
<
<
>
>
 
  • include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

Revision 312017-02-28 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 148 to 148
 

Preparing Boxes for Pickup:

Donation item:

Changed:
<
<
>
>
 
  • The donor can give less information if they want to, but we like to have as much as possible so they get recognition.
Changed:
<
<
  • name, address, photos, etc (kelly to fill in or reference where this is in twiki XXX)
  • do they want a specific letter for IRS purposes, etc. (kelly-- are the instructions for this somewhere else?)
>
>
  • The Donation Item information should include donor name, address, photos, etc (as listed on the Donation Item page).
  • Do they want a specific letter for IRS purposes, etc. (Jacques is updating this process and will send to Kelly to add)
 Getting supplies delivered:
Changed:
<
<
  • email marc@archiveNOSPAM.org approximate the number of boxes and pallets going to Richmond and number going to Philadelphia
  • if pallets will be going straight to Philadelphia, then staple gun will be needed. Is there a list of supplies? XXX marc, kelly
>
>
  • Email marc@archiveNOSPAM.org with the approximate number of boxes and pallets going to Richmond and number going to Philadelphia
 
Added:
>
>
  • Supplies for Making Boxes
  • Supplies for Stacking Boxes on Pallets
  • if pallets will be going straight to Philadelphia, then box labels and pallet labels will be needed, and staple gun will be needed for applying pallet labels. Here is the purchasing info for the staple gun: Staple gun and staples (Staple Gun should be of an industrial quality, of steel or aluminum construction, with a shape/configuration that matches the one pictured in the model. It should accept 3/4" staple cartridges. If model is unavailable, use this amazon search to locate and purchase another model that meets the above specifications)Supply list for applying pallet labels, preparing pallets, etc.
  If the boxes are going to Richmond, then we do not do the labeling, so skip this:

If the boxes are being sent by BGeorge straight to Philidelphia for digitization at George Blood Inc then:

Changed:
<
<
>
>
 
    • include the number of boxes in the donation
    • Where the labels should be sent (e.g. to arcmusic or the donors house)
    • The Physical Archive team will create Box Labels using the Label Maker for Boxes in the Physical Archive spreadsheet and printing them on LTB MFG — 6 Per Sheet 4" x 3.33" Shipping Label sheets. [Added by Caitlin Olson — November 14, 2016]. Instructions for how Donation item information is added, and Box IDs, is located on the readme tab on the google doc linked above.
Changed:
<
<
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes, stacking boxes on pallets, and arranging for shipment as follows:
  • XXXX is this repeated? if so, it should not be. XXXX kelly.
  • Pallet labels should be in afixed to the pallets in this way XXX kelly.
  • BGeorge should put them on the boxes 3 to a box in the manner displayed in this photo.
>
>
    • Pallet labels with Pallet IDs corresponding to the Box IDs will be output (how? XXXX warehouse team to define)
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes and to pallets, stacking boxes on pallets, and arranging for shipment as follows:
  • Pallet labels should be in affixed to the pallets as documented in Applying a Pallet Label.
  • Box labels should be applied to the boxes by BGeorge or the donor as follows: 3 to a box in the manner displayed in this photo.
 

Preparing pallets

Changed:
<
<
  • if the pallet is going to philidelphia, then affix the pallet label with the supplied pallet label (XXX kelly link to twiki page on how this is done)
  • BGeorge should then follow these instructions to stack the boxes on a pallet:
>
>
  • if the pallet is going to Philidelphia, then affix the pallet label with the supplied pallet label (as documented in Applying a Pallet Label.)
  • BGeorge or the donor should then follow these instructions to stack the boxes on a pallet:
 
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
  • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
Line: 182 to 184
 Setting up pickup:
  • Email marc@archiveNOSPAM.org and cc kelly@archiveNOSPAM.org to report that the pallets are now ready to be shipped.
  • include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
Deleted:
<
<
  • contact information for how the shipper should work with them, if marc will be doing that
 
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited

Revision 302017-02-28 - BrewsterKahle

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 146 to 146
 
  • draw an arrow to show the proper orientation of the box.

Preparing Boxes for Pickup:

Changed:
<
<
>
>
Donation item:
  • Send donor information to Marc@archiveNOSPAM.org and cc Kelly@archiveNOSPAM.org so they can create a creation of a Donation item.
  • The donor can give less information if they want to, but we like to have as much as possible so they get recognition.
  • name, address, photos, etc (kelly to fill in or reference where this is in twiki XXX)
  • do they want a specific letter for IRS purposes, etc. (kelly-- are the instructions for this somewhere else?)
Getting supplies delivered:
  • email marc@archiveNOSPAM.org approximate the number of boxes and pallets going to Richmond and number going to Philadelphia
  • if pallets will be going straight to Philadelphia, then staple gun will be needed. Is there a list of supplies? XXX marc, kelly
  • marc@archiveNOSPAM.org will send all the needed supplies to the donor's house unless instructed otherwise.

If the boxes are going to Richmond, then we do not do the labeling, so skip this:

If the boxes are being sent by BGeorge straight to Philidelphia for digitization at George Blood Inc then:

 
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes, stacking boxes on pallets, and arranging for shipment as follows:
Changed:
<
<
  • After the donor receives the labels, they should put them on the boxes 3 to a box in the manner displayed in this photo.
>
>
  • XXXX is this repeated? if so, it should not be. XXXX kelly.
  • Pallet labels should be in afixed to the pallets in this way XXX kelly.
  • BGeorge should put them on the boxes 3 to a box in the manner displayed in this photo.
 
Changed:
<
<
  • The donor should then follow these instructions to stack the boxes on a pallet:
>
>
Preparing pallets
  • if the pallet is going to philidelphia, then affix the pallet label with the supplied pallet label (XXX kelly link to twiki page on how this is done)
  • BGeorge should then follow these instructions to stack the boxes on a pallet:
 
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
  • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
  • Place flat heavy sheet of cardboard between each level, but not on top.
  • Shrinkwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
  • Detailed instructions for placing 78 boxes on pallets can be accessed here.
Added:
>
>
Setting up pickup:
 
Changed:
<
<
When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.
>
>
  • include when the donor would prefer a pickup (in general we do not want delays because we want to make sure we get the donation)
  • contact information for how the shipper should work with them, if marc will be doing that
  • When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.
 

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights

Revision 292017-02-27 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 146 to 146
 
  • draw an arrow to show the proper orientation of the box.

Preparing Boxes for Pickup:

Changed:
<
<
>
>
  • Instructions for donors will be delivered by email, requesting that they email Marc@archiveNOSPAM.org and cc Kelly@archiveNOSPAM.org to request Box Labels and include the number of boxes in the donation, and other info as required for the creation of a Donation item.
  • Once labels are printed, they will be shipped overnight to the donor, along with instructions for applying labels to boxes, stacking boxes on pallets, and arranging for shipment as follows:
  • After the donor receives the labels, they should put them on the boxes 3 to a box in the manner displayed in this photo.
 
Changed:
<
<
  • To stack boxes on a pallet, place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
>
>
  • The donor should then follow these instructions to stack the boxes on a pallet:
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
 
  • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
  • Place flat heavy sheet of cardboard between each level, but not on top.
  • Shrinkwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
Changed:
<
<
  • Detailed instructions for placing 78 boxes on pallets can be accessed here
Pallets are now ready to be shipped.

When boxes have been prepared, follow the FreightPickup process to arrange pickup.

>
>
When boxes are ready to be shipped, follow the FreightPickup process to arrange pickup.
 

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights

Revision 282017-02-27 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

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Line: 146 to 146
 
  • draw an arrow to show the proper orientation of the box.

Preparing Boxes for Pickup:

Changed:
<
<
>
>
 
  • Instructions for how to populate the labels with Donation item information, and Box IDs, is located on the readme tab on the google doc linked above. The stickers require that a Donation item be created.
Changed:
<
<
  • Once labels are printed they should be placed on the boxes 3 to a box in the manner displyed in this photo.
>
>
  • Once labels are printed, they will be emailed to the donor. The donor should put the Box Labels on the boxes 3 to a box in the manner displayed in this photo.
 
Changed:
<
<
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
>
>
  • To stack boxes on a pallet, place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
 
  • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
  • Place flat heavy sheet of cardboard between each level, but not on top.

Revision 272017-02-27 - MarcWendt

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 146 to 146
 
  • draw an arrow to show the proper orientation of the box.

Preparing Boxes for Pickup:

Changed:
<
<
  • Box Labels and pallet label with barcodes should be printed for each pallet.
>
>
  • Box Labels with barcodes should be printed for box on each pallet.
 

Revision 262017-02-27 - KellyRansom

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 145 to 145
 
  • draw an arrow to show the proper orientation of the box.
Changed:
<
<

Put boxes on a Pallet:

>
>

Preparing Boxes for Pickup:

 
  • Box Labels and pallet label with barcodes should be printed for each pallet.
  • Labels can be created by using the Label Maker for Boxes in the Physical Archive spreadsheet and printing them on LTB MFG — 6 Per Sheet 4" x 3.33" Shipping Label sheets. [Added by Caitlin Olson — November 14, 2016]
  • Instructions for how to populate the labels with Donation item information, and Box IDs, is located on the readme tab on the google doc linked above. The stickers require that a Donation item be created.
  • Once labels are printed they should be placed on the boxes 3 to a box in the manner displyed in this photo.
Changed:
<
<
>
>
 
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
  • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
  • Place flat heavy sheet of cardboard between each level, but not on top.
  • Shrinkwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
  • Detailed instructions for placing 78 boxes on pallets can be accessed here
Changed:
<
<
Pallets are now ready to be shipped

FreightPick up Instructions:

To obtain a freight quote for a pick up you can follow the link here:

>
>
Pallets are now ready to be shipped.
 
Changed:
<
<
Freight Pick-up

FUTURE and NOT FINISHED: For shipping them to George Blood Company for digitization: to be worked on by bgeorge

>
>
When boxes have been prepared, follow the FreightPickup process to arrange pickup.

FUTURE and NOT FINISHED: For packing 78s into the boxes: to be worked on by bgeorge

 
  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights
  • we pack 4 of these in a 13x13x13 u-line 200b box
Deleted:
<
<
  Thorpe Collection Donation Item from Batavia Public Library

Revision 252017-02-27 - MarcWendt

Line: 1 to 1
 
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Handling 78RPM Records that are Donated to the Internet Archive

Line: 148 to 148
 

Put boxes on a Pallet:

Changed:
<
<
  • Instructions for how to populate the labels with Donation item information, and Box IDs, is locate on the readme tab on the google doc linked above. The stickers require that a Donation item be created.
>
>
  • Instructions for how to populate the labels with Donation item information, and Box IDs, is located on the readme tab on the google doc linked above. The stickers require that a Donation item be created.
 
  • Once labels are printed they should be placed on the boxes 3 to a box in the manner displyed in this photo.
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
Line: 158 to 158
 
  • Shrinkwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
  • Detailed instructions for placing 78 boxes on pallets can be accessed here
Pallets are now ready to be shipped
Added:
>
>

FreightPick up Instructions:

To obtain a freight quote for a pick up you can follow the link here:

Freight Pick-up

 

FUTURE and NOT FINISHED: For shipping them to George Blood Company for digitization: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights

Revision 242017-02-27 - MarcWendt

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 148 to 148
 

Put boxes on a Pallet:

Added:
>
>
  • Instructions for how to populate the labels with Donation item information, and Box IDs, is locate on the readme tab on the google doc linked above. The stickers require that a Donation item be created.
 
  • Once labels are printed they should be placed on the boxes 3 to a box in the manner displyed in this photo.
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.

Revision 232016-11-15 - MarcWendt

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

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Line: 146 to 146
 
  • draw an arrow to show the proper orientation of the box.

Put boxes on a Pallet:

Changed:
<
<
  • Box Labels and pallet label with barcodes should be printed for each pallet. *Sean to add this*
  • place nine 13sq boxes on a pallet level. Place a cardboard sheet in between each level.
  • still to be determined, how many levels, but two for sure. * see test below *
>
>
  • Box Labels and pallet label with barcodes should be printed for each pallet.
  • Labels can be created by using the Label Maker for Boxes in the Physical Archive spreadsheet and printing them on LTB MFG — 6 Per Sheet 4" x 3.33" Shipping Label sheets. [Added by Caitlin Olson — November 14, 2016]
  • Once labels are printed they should be placed on the boxes 3 to a box in the manner displyed in this photo.
  • Place nine 13sq boxes on the first pallet level. Place a cardboard sheet in between each level.
  • No more than 3 layers per pallet, so as to avoid crushing the lowest level boxes.
 
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
Changed:
<
<
  • place flat heavy sheet of cardboard between each level, but not on top.
  • Strap the boxes together on the pallet to help keep the boxes stable on moving them around. Maybe shrinkwrap. **picture from Sean**
Pallets are now ready storage
>
>
  • Place flat heavy sheet of cardboard between each level, but not on top.
  • Shrinkwrap the boxes together on the pallet to help keep the boxes stable for moving them around.
  • Detailed instructions for placing 78 boxes on pallets can be accessed here
Pallets are now ready to be shipped
 

FUTURE and NOT FINISHED: For shipping them to George Blood Company for digitization: to be worked on by bgeorge

Changed:
<
<
Thorpe Collection (needs a donation item) from Batavia Public Library
>
>
Thorpe Collection Donation Item from Batavia Public Library
 
Changed:
<
<
Tercat Collection from Rhode Island about 77,000 78's. will go on approximately 32-40 pallets.
>
>
Tercat Collection Donation Item from Rhode Island about 77,000 78's. will go on approximately 32-40 pallets.
 

Comments

-- Bob George - 2016-08-03

Line: 212 to 216
 
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Added:
>
>
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META PREFERENCE name="ALLOWTOPICVIEW" title="ALLOWTOPICVIEW" type="Set" value="Main.GeorgeBlood, AccessTestUser, ArchiveUserGroup"

Revision 222016-11-14 - CaitlinOlson

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  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights
  • we pack 4 of these in a 13x13x13 u-line 200b box
Added:
>
>
  Thorpe Collection (needs a donation item) from Batavia Public Library

Revision 212016-11-07 - MarcWendt

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Line: 14 to 14
 
Added:
>
>
 if more supplies are needed, see OrderingSupplies

On arrival of a Donation of ten-inch 78s:

  • REMEMBER - 78 discs are very fragile! Handle carefully.

Revision 202016-10-07 - MarcWendt

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  • Label each box with a collection name (or IA ID equivalent)

Placking loose 78's in new cartons, for placement in 13x13x13 boxes:
Changed:
<
<
  • Select five 10” 78s that have sleeves. Remember, 78s are fragile - handle with care.
    001.jpeg

>
>
  • Select five 10” 78s that have sleeves. Remember, 78s are fragile - handle with care.
    001.jpg
 
  • Wrap the five 78s in bubble wrap, one sheet, 24” long. Sleeves for ten-inch 78rpm records from Bags Unlimited
Added:
>
>
  • 002.jpg
  • Put one 12” by 12”sheet (sheets of bubble wrap tear at 12”) of bubble wrap on the bottom of the white clamshell box. White boxes are 11x11 u-line white clamshell box or similar. Bubblewrap from uline.
  • 003.jpg
  • The 78s are to be placed in the box with the sleeve opening up.
  • 004.jpg
  • Box lid should be on the left. Place the five wrapped 78s into the box, opening of the sleeves up/at the top.
  • 005.jpg
  • Tuck extra bubble wrap into any open space between the records and the box walls.
  • 006.jpg
  • Tuck any bubble wrap overhang in at all sides.
  • 007.jpg
  • Place four (4) packages of five (5) 78s into the box. Most 78s are approximately the same thickness, so a box should hold four packages. Some early Edison 78s are thicker, so adjust!
  • 009.jpg
  • Place one or more 12” sheet of bubble wrap on top to make the box close snugly, but not so that the 78s are crushed.
  • Label the box if necessary.
  • 010.jpg
  • If you need a label, tape it down. If you ever want to use the box again, and our preference, use magic/removeable tape. Here we are using packing tape.
  • 011.jpg
  • The smaller white boxes are now ready to be placed in larger shipping boxes. Use a 13” square box (13sq boxes from uline ). To make a shipping box see Building a 13sq box for 78's: Take about six sheets of 13” bubble wrap.
  • 012.jpg
  • Place the six sheets on the bottom of the 13” square box.
  • 013.jpg
  • Place the white boxes into the 13” square box, make sure the white clamshell boxes are standing upright, with the top up.
  • 014.jpg
  • Four white clamshell boxes fit into a brown 13” square box.
  • 015.jpg
  • Roll up a sheet of bubble wrap.
  • 016.jpg
  • Place it deep in the space between the white boxes and the wall of the brown box.
  • 017.jpg
  • Place three such rolls of bubble wrap into the space.
  • 018.jpg019.jpg
  • Then place enough bubble wrap on top of the white boxes to make it nearly even with the walls of the brown box.
  • 020.jpg
  • Tape the flaps of the box.
  • 021.jpg
  • Cross-tape the box.
  • 022.jpg
  • Mark brown box with an arrow indicating the “up” position.
  • 023.jpg
  • See instructions for making box label's here
  • Attach properlabel for storage or shipping.
 
If 78s are in same sized, sturdy boxes in good condition
  • If there are many boxes in good condition, and they are not ridiculously heavy, they can be placed on pallets as is
  • If there are enough, and they are as sturdy as the 13sq boxes, place so that they make up an entire level.
Line: 143 to 186
 
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Changed:
<
<
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>
>
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Revision 192016-10-07 - MarcWendt

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  • If you encounter cardboard, printed sleeves, empty or full, put aside and place in a separate 13sq box. Mark box 'Picture sleeves'.
  • mark each box with an up arrow
  • Label each box with a collection name (or IA ID equivalent)
Added:
>
>
Placking loose 78's in new cartons, for placement in 13x13x13 boxes:
  • Select five 10” 78s that have sleeves. Remember, 78s are fragile - handle with care.
    001.jpeg

  • Wrap the five 78s in bubble wrap, one sheet, 24” long. Sleeves for ten-inch 78rpm records from Bags Unlimited
 
If 78s are in same sized, sturdy boxes in good condition
  • If there are many boxes in good condition, and they are not ridiculously heavy, they can be placed on pallets as is
  • If there are enough, and they are as sturdy as the 13sq boxes, place so that they make up an entire level.
Line: 127 to 131
  Fred back weds and we'll go over the timing/how long it should take based on condition and do a series of photos on how to do a pack-up for George Blood
Changed:
<
<
-- Bob George - 2016-08-09
<--/commentPlugin-->
>
>
-- Bob George - 2016-08-09

<--/commentPlugin-->
 
META FILEATTACHMENT attachment="IMG_1831.JPG" attr="" comment="making a box for 78s step1" date="1470335396" name="IMG_1831.JPG" path="IMG_1831.JPG" size="95164" user="MarcWendt" version="1"
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Added:
>
>
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Revision 182016-10-03 - JudeCoelho

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Changed:
<
<
META PREFERENCE name="ALLOWTOPICVIEW" title="ALLOWTOPICVIEW" type="Set" value="AccessTestUser, ArchiveUserGroup"
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Revision 172016-10-03 - TimJohnson

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Handling 78RPM Records that are Donated to the Internet Archive

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 -- Bob George - 2016-08-09
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Deleted:
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<

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Revision 152016-10-03 - JudeCoelho

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META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 130 to 130
 -- Bob George - 2016-08-09
<--/commentPlugin-->
Added:
>
>

Access Control

 
META FILEATTACHMENT attachment="IMG_1831.JPG" attr="" comment="making a box for 78s step1" date="1470335396" name="IMG_1831.JPG" path="IMG_1831.JPG" size="95164" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1834.JPG" attr="" comment="making a box for 78s step 2 cross taping" date="1470335467" name="IMG_1834.JPG" path="IMG_1834.JPG" size="94614" user="MarcWendt" version="1"
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Revision 142016-08-12 - CrSaikley2

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 36 to 36
 
  • Better recordings in sleeves, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves.

Repackaging + Reboxing 78s

  • 78rpm discs may be delivered in a variety of boxes, of different sizes, the boxes in various condition.
Changed:
<
<
  • The ideal goal is to place all 78rpm discs in 13"x13" x 13" (13sq) boxes, label the boxes, then places on a proper IA pallet. Pallets have nine boxes on a level, three levels high, with a flat cardboard sheet between levels. * strap or shrinkwrap?
>
>
  • The ideal goal is to place all 78rpm discs in 13"x13" x 13" (13sq) boxes, label the boxes, then place on a proper IA pallet. Pallets have nine boxes on a level, three levels high, with a flat cardboard sheet between levels. * strap or shrinkwrap?
 
  • How a 13sq box is filled with 78rpm discs will be determined by how the original material was delivered.
  • REMEMBER - 78 discs are very fragile! Handle carefully.
If 78s in many smaller similar sized boxes, smaller/thinner than 13sq boxes, in good condition
Line: 46 to 46
 
  • The goal is to keep the discs from having back and forth play, ie being loose in the 13sq box.
  • Use packing material below, on the sides, between and above the small boxes to eliminate play.
  • Packing material may be bubblewrap or newspaper or old 78 sleeves below, above, and between the boxes to remove the space on the sides but not to fill all space above. Packing materials should be evenly arranged across any surface. Foam peanuts may also be used on the sides, but not the bottom or top.
Changed:
<
<
  • If here are only a few smaller sized boxes these can be mixed with loosely packed discs, described below
>
>
  • If there are only a few smaller sized boxes these can be mixed with loosely packed discs, described below
 
  • If 78s are in any box that will fit into a 13sq box, and in good condition, place in a 13sq box, upright. Fill the remained of the 13sq box with packing material or mixed with loosely packed discs, described below
If loose 78s in odd sized or damaged boxes:
  • Unpack 78s from the boxes and place individual 78s in new 13sq boxes, upright
Line: 62 to 62
 
  • mark each box with an up arrow
  • Label each box with a collection name (or IA ID equivalent)
If 78s are in same sized, sturdy boxes in good condition
Changed:
<
<
  • If there are many boxes in good condition, and they are not rediculously heavy, they can be placed on pallets as is
>
>
  • If there are many boxes in good condition, and they are not ridiculously heavy, they can be placed on pallets as is
 
  • If there are enough, and they are as sturdy as the 13sq boxes, place so that they make up an entire level.
  • If there are only a few, place on top level (3d level) of a pallet
  • If they are in milk crates, or uncovered plastic or paper boxes of any kind, re-box in 13sq boxes.
Line: 73 to 73
 
  • Loose 12" 78s are usually classical and should be placed in white paper sleeves.
  • If there are enough loose 12" 78s they can be placed in their own 13sq box, placed upright. They can also be mixed with loose 10" 78s or 10" 78 albums or ugly empty 10" 78 albums. Any combination is OK as long as the box seems stable and not too heavy. All 12" 78s may be too heavy, so use paper or bubble wrap spacing/padding.
  • This also applies to 12" 78 albums and 10" 78 albums. Best if all materials of the same configuration in same boxes, but if stable, really doesn't matter. One trick is to alternate the spine direction, every other album.
Changed:
<
<
  • 12" 78 albums will not fit into a 13sq box. These should be places in a standard book box, approx 13"x13"x17".
>
>
  • 12" 78 albums will not fit into a 13sq box. These should be placed in a standard book box, approx 13"x13"x17".
 
  • Sometimes 10" + 12" albums are empty. If illustrated or perfect condition or interesting, then save. Some judgment/expertise needed here. Otherwise save everything, place in separate 13sq box, mark box, place on top level of any pallet.

Other materials in a donation of 78s

  • Anything that is NOT 10" or a 78 should be packaged separately in our standard 13sq box
Line: 89 to 89
 
  • fold bubble wrap so that it is 2 layers thick and place in the bottom of the box.
Changed:
<
<
  • Load distributer boxes evenly in center of box.
>
>
  • Load distributor boxes evenly in center of box.
 
Changed:
<
<
  • place buffering materails around the distributer boxes to avoid damage.
>
>
  • place buffering materials around the distributor boxes to avoid damage.
 
Changed:
<
<
  • Use cross taping to close box, leave the air space on top of distributer boxes.
>
>
  • Use cross taping to close box, leave the air space on top of distributor boxes.
 
  • draw an arrow to show the proper orientation of the box.

Put boxes on a Pallet:

Changed:
<
<
  • Box Labels and pallet label with barcodes should be printed for each pallet. *sean to add this*
  • place nine 13sq boxes on a pallet level. Inbetween levels go a cardboard sheet.
>
>
  • Box Labels and pallet label with barcodes should be printed for each pallet. *Sean to add this*
  • place nine 13sq boxes on a pallet level. Place a cardboard sheet in between each level.
 
  • still to be determined, how many levels, but two for sure. * see test below *
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
  • place flat heavy sheet of cardboard between each level, but not on top.
Changed:
<
<
  • Strap the boxes together on the pallet to help keep the boxes stable on moving them around. Maybe shrinkwrap. **picture from sean**
>
>
  • Strap the boxes together on the pallet to help keep the boxes stable on moving them around. Maybe shrinkwrap. **picture from Sean**
 Pallets are now ready storage

FUTURE and NOT FINISHED: For shipping them to George Blood Company for digitization: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
Line: 123 to 123
  Handling 78s • 78s are VERY FRAGILE. • They are made from shellac, ie beetle (not Beatle) parts • never touch the surface (black face) of a 78, or any sound recording with your fingers. Fingers have oil, oil embeds dirt and dust. Support from the center and finders on the edge. • Do not pick up by the edges • Do not lift more than 10 at a time (about an 1.5" or so thick). • When removing from a large box of 78s, make sure that the bulk remains upright, as the weight of angled recording may cause breakage • Lift and set down carefully. Always place on a clean surface flat, padded preferred, when working on or re-sleeving. • ideally all unsleeved 78s are placed in a clean gold or white paper sleeve. • better recordings, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves. NEXT: Dealing with 78s in booklet / albums.
Changed:
<
<
-- Bob George - 2016-08-04

Fred back weds and we'll go over the timing/how long it should take based on condition and do a series of photos on how to do a pack-up for George Blood

>
>
-- Bob George - 2016-08-04
 
Added:
>
>
Fred back weds and we'll go over the timing/how long it should take based on condition and do a series of photos on how to do a pack-up for George Blood
  -- Bob George - 2016-08-09
<--/commentPlugin-->

Revision 132016-08-09 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 123 to 123
  Handling 78s • 78s are VERY FRAGILE. • They are made from shellac, ie beetle (not Beatle) parts • never touch the surface (black face) of a 78, or any sound recording with your fingers. Fingers have oil, oil embeds dirt and dust. Support from the center and finders on the edge. • Do not pick up by the edges • Do not lift more than 10 at a time (about an 1.5" or so thick). • When removing from a large box of 78s, make sure that the bulk remains upright, as the weight of angled recording may cause breakage • Lift and set down carefully. Always place on a clean surface flat, padded preferred, when working on or re-sleeving. • ideally all unsleeved 78s are placed in a clean gold or white paper sleeve. • better recordings, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves. NEXT: Dealing with 78s in booklet / albums.
Changed:
<
<
-- Bob George - 2016-08-04

<--/commentPlugin-->
>
>
-- Bob George - 2016-08-04

Fred back weds and we'll go over the timing/how long it should take based on condition and do a series of photos on how to do a pack-up for George Blood

-- Bob George - 2016-08-09

<--/commentPlugin-->
 
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META FILEATTACHMENT attachment="IMG_1834.JPG" attr="" comment="making a box for 78s step 2 cross taping" date="1470335467" name="IMG_1834.JPG" path="IMG_1834.JPG" size="94614" user="MarcWendt" version="1"

Revision 122016-08-05 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 35 to 35
 
  • ideally all unsleeved 78s are placed in a clean gold or white paper sleeve.
  • Better recordings in sleeves, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves.

Repackaging + Reboxing 78s

Changed:
<
<
  • 78rpm discs may be delivered in a variety of boxes, of different sizes, the boxes in various condition.
  • The ideal goal is to place all 78rpm discs in 13"x13" x 13" (13sq) boxes, label the boxes, then places on a proper IA pallet. Pallets have nine boxes on a level, three levels high, with a flat cardboard sheet between levels. * strap or shrinkwrap?
  • How a 13sq box is filled with 78rpm discs will be determined by how the original material was delivered.
  • REMEMBER - 78 discs are very fragile! Handle carefully.
>
>
  • 78rpm discs may be delivered in a variety of boxes, of different sizes, the boxes in various condition.
  • The ideal goal is to place all 78rpm discs in 13"x13" x 13" (13sq) boxes, label the boxes, then places on a proper IA pallet. Pallets have nine boxes on a level, three levels high, with a flat cardboard sheet between levels. * strap or shrinkwrap?
  • How a 13sq box is filled with 78rpm discs will be determined by how the original material was delivered.
  • REMEMBER - 78 discs are very fragile! Handle carefully.
 
If 78s in many smaller similar sized boxes, smaller/thinner than 13sq boxes, in good condition
Changed:
<
<
>
>
 
  • Sometimes materials arrive in smaller thin wall boxes holding approx 25 discs. Four of these will fit into a 13sq.
  • Place three or four (whatever fits) of these boxes, upright, in 13sq box
  • The goal is to keep the discs from having back and forth play, ie being loose in the 13sq box.
Line: 68 to 71
 
  • You can expect 12" LP, 12" 78s. 7" singles, albums of 12" 78s, albums of 10" 78s, CDs, VHS, DVD, cassettes, reel-to-reel tapes, audio equipment, books, songbooks, photographs, posters and paper items.
  • 12" 78s, 12" 78 albums and 10" 78 albums should be considered as part of any 78rpm donation.
  • Loose 12" 78s are usually classical and should be placed in white paper sleeves.
Changed:
<
<
  • If there are enough loose 12" 78s they can be placed in their own 13sq box, placed upright. They can also be mixed with loose 10" 78s or 12" 78 albums or 10" 78 albums. Any combination is OK as long as the box seems stable.
>
>
  • If there are enough loose 12" 78s they can be placed in their own 13sq box, placed upright. They can also be mixed with loose 10" 78s or 10" 78 albums or ugly empty 10" 78 albums. Any combination is OK as long as the box seems stable and not too heavy. All 12" 78s may be too heavy, so use paper or bubble wrap spacing/padding.
 
  • This also applies to 12" 78 albums and 10" 78 albums. Best if all materials of the same configuration in same boxes, but if stable, really doesn't matter. One trick is to alternate the spine direction, every other album.
Changed:
<
<
  • Sometimes albums are empty. If illustrated or perfect condition or interesting, then save. Some judgment/expertise needed here. Otherwise same everything, place in separate 13sq box, mark box, place on top level of any pallet
>
>
  • 12" 78 albums will not fit into a 13sq box. These should be places in a standard book box, approx 13"x13"x17".
  • Sometimes 10" + 12" albums are empty. If illustrated or perfect condition or interesting, then save. Some judgment/expertise needed here. Otherwise save everything, place in separate 13sq box, mark box, place on top level of any pallet.
 

Other materials in a donation of 78s

  • Anything that is NOT 10" or a 78 should be packaged separately in our standard 13sq box
  • Mark what's in the box.

Revision 112016-08-05 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 8 to 8
 

Audio Preservation + Packing Supplies are on green shelves at Florida 8.5.2016

Changed:
<
<
  • 13" by 13" by 13" boxes from uline also used for LP's
  • Sleeves for 78rpm records from Bags Unlimited
>
>
  • 13" by 13" by 13" boxes (13sq) from uline also used for LP's
  • Sleeves for ten-inch 78rpm records from Bags Unlimited
  if more supplies are needed, see OrderingSupplies
Changed:
<
<

On arrival of a Donation of 78's:

>
>

On arrival of a Donation of ten-inch 78s:

  • REMEMBER - 78 discs are very fragile! Handle carefully.
 
  • count the pallets/boxes make sure you get everything on bill of lading/contract/deed.
  • Start a DonationItem if one does not exist for this donation.
  • Take photos of the documentation and the general collection (not each thing, just an overview) and add it to the DonationItem. To add files/upload to an existing item do https://archive.org/upload/?identifier=XXX
  • * contact B.George or Fred Patterson. If donation has been arranged/deeded to the ARChive of Contemporary Music, ARC will supply collection proper name, copies of deed and any special considerations or information. ARC will call the donor to advise that shipment has arrived and to say thanks.
  • *Deed may require that materials are counted and condition evaluated (we have loose guidelines as to how to do easily)
  • IF material is packed safely, stable and on the right size pallet – do nothing. Put it into the injest process (we will need to create “safely, stable” criteria.)
Changed:
<
<
  • IF material looks badly or unusually packed - boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, boxes wet or moldy, or piled material looks unstable in any way, then:

Repackaging + Reboxing 78s
put boxes into the 13"x13" boxes.

  • put bubblewrap below, above, and between the boxes to remove the space on the sides but not to fill all space above.
  • If 78's are in distributor boxes (thin boxes that hold about 25 disks):

>
>
  • IF material looks badly or unusually packed - boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, boxes wet or moldy, or piled material looks unstable in any way, then they need to be repackaged.

Handling 78s:

  • REMEMBER - 78 discs are very fragile! Handle carefully.
  • Most 78s are made from shellac, ie beetle (not Beatle) parts
  • Never touch the surface (black surface) of a 78, or any sound recording with your fingers. Fingers have oil, oil embeds dirt and dust. Support from the center and fingers on the edge
  • Do not pick up by the edges
  • Do not lift more than 10 at a time (about an 1.5" or so thick).
  • When removing from a large box of 78s, make sure that the bulk remains upright, as the weight of angled recording may cause breakage
  • Lift and set down carefully. Always place on a clean surface flat, padded preferred, when working on or re-sleeving.
  • ideally all unsleeved 78s are placed in a clean gold or white paper sleeve.
  • Better recordings in sleeves, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves.

Repackaging + Reboxing 78s

  • 78rpm discs may be delivered in a variety of boxes, of different sizes, the boxes in various condition.
  • The ideal goal is to place all 78rpm discs in 13"x13" x 13" (13sq) boxes, label the boxes, then places on a proper IA pallet. Pallets have nine boxes on a level, three levels high, with a flat cardboard sheet between levels. * strap or shrinkwrap?
  • How a 13sq box is filled with 78rpm discs will be determined by how the original material was delivered.
  • REMEMBER - 78 discs are very fragile! Handle carefully.
    If 78s in many smaller similar sized boxes, smaller/thinner than 13sq boxes, in good condition
 
Changed:
<
<

If 78's are singletons or in albums or odd sized boxes:

  • With proper supplies (see above), unpack each boxes and place 78s in new 13sq boxes
>
>
  • Sometimes materials arrive in smaller thin wall boxes holding approx 25 discs. Four of these will fit into a 13sq.
  • Place three or four (whatever fits) of these boxes, upright, in 13sq box
  • The goal is to keep the discs from having back and forth play, ie being loose in the 13sq box.
  • Use packing material below, on the sides, between and above the small boxes to eliminate play.
  • Packing material may be bubblewrap or newspaper or old 78 sleeves below, above, and between the boxes to remove the space on the sides but not to fill all space above. Packing materials should be evenly arranged across any surface. Foam peanuts may also be used on the sides, but not the bottom or top.
  • If here are only a few smaller sized boxes these can be mixed with loosely packed discs, described below
  • If 78s are in any box that will fit into a 13sq box, and in good condition, place in a 13sq box, upright. Fill the remained of the 13sq box with packing material or mixed with loosely packed discs, described below
If loose 78s in odd sized or damaged boxes:
  • Unpack 78s from the boxes and place individual 78s in new 13sq boxes, upright
  • REMEMBER - 78 discs are very fragile! Handle carefully.
 
  • 78s should be standing up in each box, not flat. If in sleeves, sleeve opening at top
Added:
>
>
  • place bubble wrap or cardboard every 20 or so 78s.
 
  • ideally they are all already in sleeves
  • if not sleeved, cost/time considerations will determine if you will place in sleeves
Changed:
<
<
  • if possible place in sleeves, *what about torn sleeves? ones with writing and pictures on them?*
  • if no time/money to re-sleeve try and put some bubble wrap or cardboard every 20 or so 78s.
>
>
  • Often 78s are in older green, fragile and crumbling thin cardboard or paper sleeves. If they cover the disc pretty well, leave alone. If not, remove and place in gold sleeve. If time/money considerations apply - ie a large collection that needs to be processed quickly, leave alone.
  • BUT if possible place in sleeves. Placing each 78 disc in a new gold paper sleeve is the ideal
  • Make sure there is no play/wobbling within the box
  • If you encounter cardboard, printed sleeves, empty or full, put aside and place in a separate 13sq box. Mark box 'Picture sleeves'.
 
  • mark each box with an up arrow
  • Label each box with a collection name (or IA ID equivalent)
Changed:
<
<

Building a box for 78's: (sean and fred to fill this out, think photos!)

>
>
If 78s are in same sized, sturdy boxes in good condition
  • If there are many boxes in good condition, and they are not rediculously heavy, they can be placed on pallets as is
  • If there are enough, and they are as sturdy as the 13sq boxes, place so that they make up an entire level.
  • If there are only a few, place on top level (3d level) of a pallet
  • If they are in milk crates, or uncovered plastic or paper boxes of any kind, re-box in 13sq boxes.

Mixed relevant materials in a donation of 78s

  • Donations of 78s often come with other materials as part of the shipment.
  • You can expect 12" LP, 12" 78s. 7" singles, albums of 12" 78s, albums of 10" 78s, CDs, VHS, DVD, cassettes, reel-to-reel tapes, audio equipment, books, songbooks, photographs, posters and paper items.
  • 12" 78s, 12" 78 albums and 10" 78 albums should be considered as part of any 78rpm donation.
  • Loose 12" 78s are usually classical and should be placed in white paper sleeves.
  • If there are enough loose 12" 78s they can be placed in their own 13sq box, placed upright. They can also be mixed with loose 10" 78s or 12" 78 albums or 10" 78 albums. Any combination is OK as long as the box seems stable.
  • This also applies to 12" 78 albums and 10" 78 albums. Best if all materials of the same configuration in same boxes, but if stable, really doesn't matter. One trick is to alternate the spine direction, every other album.
  • Sometimes albums are empty. If illustrated or perfect condition or interesting, then save. Some judgment/expertise needed here. Otherwise same everything, place in separate 13sq box, mark box, place on top level of any pallet

Other materials in a donation of 78s

  • Anything that is NOT 10" or a 78 should be packaged separately in our standard 13sq box
  • Mark what's in the box.
  • Do a count of all items
  • Mark the name of the donation on the box
  • Place on a separate pallet
  • Make sure that these 'other' materials are noted on the paperwork, esp if not part of the donor's information.

Building a 13sq box for 78's:

 
  • the 13" square boxes are good, but need extra tape because the weight.


  • Use a cross tape pattern to ensure strength

Revision 102016-08-05 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 7 to 7
 78RPM records that are donated to the Internet Archive PhysicalArchive


Changed:
<
<

Supplies are all on green shelves at Florida Avenue:

>
>

Audio Preservation + Packing Supplies are on green shelves at Florida 8.5.2016

 
Line: 19 to 19
 
  • count the pallets/boxes make sure you get everything on bill of lading/contract/deed.
  • Start a DonationItem if one does not exist for this donation.
  • Take photos of the documentation and the general collection (not each thing, just an overview) and add it to the DonationItem. To add files/upload to an existing item do https://archive.org/upload/?identifier=XXX
Added:
>
>
  • * contact B.George or Fred Patterson. If donation has been arranged/deeded to the ARChive of Contemporary Music, ARC will supply collection proper name, copies of deed and any special considerations or information. ARC will call the donor to advise that shipment has arrived and to say thanks.
  • *Deed may require that materials are counted and condition evaluated (we have loose guidelines as to how to do easily)
 
  • IF material is packed safely, stable and on the right size pallet – do nothing. Put it into the injest process (we will need to create “safely, stable” criteria.)
Changed:
<
<
  • IF material looks badly packed, boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, or piled material looks unstable in any way, then:
>
>
  • IF material looks badly or unusually packed - boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, boxes wet or moldy, or piled material looks unstable in any way, then:

Repackaging + Reboxing 78s
put boxes into the 13"x13" boxes.

  • put bubblewrap below, above, and between the boxes to remove the space on the sides but not to fill all space above.
 

If 78's are in distributor boxes (thin boxes that hold about 25 disks):

Changed:
<
<
  • put boxes into the 13"x13" boxes.
  • put bubblewrap below, above, and between the boxes to remove the space on the sides but not to fill all space above.
>
>
 

If 78's are singletons or in albums or odd sized boxes:

  • With proper supplies (see above), unpack each boxes and place 78s in new 13sq boxes
  • 78s should be standing up in each box, not flat. If in sleeves, sleeve opening at top

Revision 92016-08-04 - BrewsterKahle

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 14 to 14
 
Added:
>
>
if more supplies are needed, see OrderingSupplies
 

On arrival of a Donation of 78's:

  • count the pallets/boxes make sure you get everything on bill of lading/contract/deed.
  • Start a DonationItem if one does not exist for this donation.

Revision 82016-08-04 - MarcWendt

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 6 to 6
  78RPM records that are donated to the Internet Archive PhysicalArchive
Changed:
<
<
>
>

 

Supplies are all on green shelves at Florida Avenue:

  • 13" by 13" by 13" boxes from uline also used for LP's
  • Sleeves for 78rpm records from Bags Unlimited
Line: 33 to 33
 
  • mark each box with an up arrow
  • Label each box with a collection name (or IA ID equivalent)

Building a box for 78's: (sean and fred to fill this out, think photos!)

Changed:
<
<
  • the 13" square boxes are good, but need extra tape because the weight.
>
>
  • the 13" square boxes are good, but need extra tape because the weight.


  • Use a cross tape pattern to ensure strength
  • fold bubble wrap so that it is 2 layers thick and place in the bottom of the box.
  • Load distributer boxes evenly in center of box.
  • place buffering materails around the distributer boxes to avoid damage.
  • Use cross taping to close box, leave the air space on top of distributer boxes.
  • draw an arrow to show the proper orientation of the box.
 

Put boxes on a Pallet:

  • Box Labels and pallet label with barcodes should be printed for each pallet. *sean to add this*
  • place nine 13sq boxes on a pallet level. Inbetween levels go a cardboard sheet.
Line: 54 to 66
  -- Bob George - 2016-08-03
Changed:
<
<
Can I edit? "Supplies are all on green shelves at Florida Avenue" should be "Audio Preservation + Packing Supplies are all on green shelves at Florida Avenue" Should also be a Receiving heading in this doc, or a part of "on arrival". If a shared collection: ARC + IA • make sure you have contacted ARC + have paper/form explaining what is coming in + and have a short collection name for ID • Inspect the material for condition • Count the materials (we have loose guidelines as to how to do easily) as ARC does not issue a deed of gift for tax purposes unless we look at and count the material. • send this info to ARC • Call the donor to advise on arrival (I did this for tercat this am) + say great or discuss problems + offer fawning thank you's So, rethinking this Fred will have to at least do some inspection of Tercat.
>
>
Can I edit? "Supplies are all on green shelves at Florida Avenue" should be "Audio Preservation + Packing Supplies are all on green shelves at Florida Avenue" Should also be a Receiving heading in this doc, or a part of "on arrival". If a shared collection: ARC + IA • make sure you have contacted ARC + have paper/form explaining what is coming in + and have a short collection name for ID • Inspect the material for condition • Count the materials (we have loose guidelines as to how to do easily) as ARC does not issue a deed of gift for tax purposes unless we look at and count the material. • send this info to ARC • Call the donor to advise on arrival (I did this for tercat this am) + say great or discuss problems + offer fawning thank you's So, rethinking this Fred will have to at least do some inspection of Tercat.
  -- Bob George - 2016-08-04
Added:
>
>
Handling 78s • 78s are VERY FRAGILE. • They are made from shellac, ie beetle (not Beatle) parts • never touch the surface (black face) of a 78, or any sound recording with your fingers. Fingers have oil, oil embeds dirt and dust. Support from the center and finders on the edge. • Do not pick up by the edges • Do not lift more than 10 at a time (about an 1.5" or so thick). • When removing from a large box of 78s, make sure that the bulk remains upright, as the weight of angled recording may cause breakage • Lift and set down carefully. Always place on a clean surface flat, padded preferred, when working on or re-sleeving. • ideally all unsleeved 78s are placed in a clean gold or white paper sleeve. • better recordings, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves. NEXT: Dealing with 78s in booklet / albums.
 
Changed:
<
<
Handling 78s • 78s are VERY FRAGILE. • They are made from shellac, ie beetle (not Beatle) parts • never touch the surface (black face) of a 78, or any sound recording with your fingers. Fingers have oil, oil embeds dirt and dust. Support from the center and finders on the edge. • Do not pick up by the edges • Do not lift more than 10 at a time (about an 1.5" or so thick). • When removing from a large box of 78s, make sure that the bulk remains upright, as the weight of angled recording may cause breakage • Lift and set down carefully. Always place on a clean surface flat, padded preferred, when working on or re-sleeving. • ideally all unsleeved 78s are placed in a clean gold or white paper sleeve. • better recordings, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves. NEXT: Dealing with 78s in booklet / albums.

-- Bob George - 2016-08-04

<--/commentPlugin-->
>
>
-- Bob George - 2016-08-04

<--/commentPlugin-->
 
META FILEATTACHMENT attachment="IMG_1831.JPG" attr="" comment="making a box for 78s step1" date="1470335396" name="IMG_1831.JPG" path="IMG_1831.JPG" size="95164" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1834.JPG" attr="" comment="making a box for 78s step 2 cross taping" date="1470335467" name="IMG_1834.JPG" path="IMG_1834.JPG" size="94614" user="MarcWendt" version="1"
Line: 73 to 81
 
META FILEATTACHMENT attachment="IMG_1841.JPG" attr="" comment="making a box for 78s step 4 place bubble in bottom of box" date="1470335614" name="IMG_1841.JPG" path="IMG_1841.JPG" size="92375" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1842.JPG" attr="" comment="place distributer boxes in center of box" date="1470335711" name="IMG_1842.JPG" path="IMG_1842.JPG" size="102935" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1846.JPG" attr="" comment="place paper buffer around distributer boxes" date="1470335753" name="IMG_1846.JPG" path="IMG_1846.JPG" size="118297" user="MarcWendt" version="1"
Added:
>
>
META FILEATTACHMENT attachment="IMG_1851.JPG" attr="" comment="cross tape the boxes to seal" date="1470338342" name="IMG_1851.JPG" path="IMG_1851.JPG" size="122694" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1852.JPG" attr="" comment="cross tape example 2" date="1470338431" name="IMG_1852.JPG" path="IMG_1852.JPG" size="113412" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1853.JPG" attr="" comment="draw an up arrow on the boxes before placing on the pallet" date="1470338500" name="IMG_1853.JPG" path="IMG_1853.JPG" size="90628" user="MarcWendt" version="1"

Revision 72016-08-04 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 58 to 58
 Can I edit? "Supplies are all on green shelves at Florida Avenue" should be "Audio Preservation + Packing Supplies are all on green shelves at Florida Avenue" Should also be a Receiving heading in this doc, or a part of "on arrival". If a shared collection: ARC + IA • make sure you have contacted ARC + have paper/form explaining what is coming in + and have a short collection name for ID • Inspect the material for condition • Count the materials (we have loose guidelines as to how to do easily) as ARC does not issue a deed of gift for tax purposes unless we look at and count the material. • send this info to ARC • Call the donor to advise on arrival (I did this for tercat this am) + say great or discuss problems + offer fawning thank you's So, rethinking this Fred will have to at least do some inspection of Tercat.

-- Bob George - 2016-08-04

Added:
>
>

Handling 78s • 78s are VERY FRAGILE. • They are made from shellac, ie beetle (not Beatle) parts • never touch the surface (black face) of a 78, or any sound recording with your fingers. Fingers have oil, oil embeds dirt and dust. Support from the center and finders on the edge. • Do not pick up by the edges • Do not lift more than 10 at a time (about an 1.5" or so thick). • When removing from a large box of 78s, make sure that the bulk remains upright, as the weight of angled recording may cause breakage • Lift and set down carefully. Always place on a clean surface flat, padded preferred, when working on or re-sleeving. • ideally all unsleeved 78s are placed in a clean gold or white paper sleeve. • better recordings, or recordings with cardboard illustrated sleeves should be placed in a clear plastic archival 10" outer sleeves. NEXT: Dealing with 78s in booklet / albums.

-- Bob George - 2016-08-04

 
<--/commentPlugin-->

META FILEATTACHMENT attachment="IMG_1831.JPG" attr="" comment="making a box for 78s step1" date="1470335396" name="IMG_1831.JPG" path="IMG_1831.JPG" size="95164" user="MarcWendt" version="1"

Revision 62016-08-04 - MarcWendt

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META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 59 to 59
  -- Bob George - 2016-08-04
<--/commentPlugin-->
\ No newline at end of file
Added:
>
>
META FILEATTACHMENT attachment="IMG_1831.JPG" attr="" comment="making a box for 78s step1" date="1470335396" name="IMG_1831.JPG" path="IMG_1831.JPG" size="95164" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1834.JPG" attr="" comment="making a box for 78s step 2 cross taping" date="1470335467" name="IMG_1834.JPG" path="IMG_1834.JPG" size="94614" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1839.JPG" attr="" comment="bubble wrap for making a box for 78s step 3" date="1470335520" name="IMG_1839.JPG" path="IMG_1839.JPG" size="114413" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1840.JPG" attr="" comment="two sections of bubble wrap folded" date="1470335562" name="IMG_1840.JPG" path="IMG_1840.JPG" size="123077" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1841.JPG" attr="" comment="making a box for 78s step 4 place bubble in bottom of box" date="1470335614" name="IMG_1841.JPG" path="IMG_1841.JPG" size="92375" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1842.JPG" attr="" comment="place distributer boxes in center of box" date="1470335711" name="IMG_1842.JPG" path="IMG_1842.JPG" size="102935" user="MarcWendt" version="1"
META FILEATTACHMENT attachment="IMG_1846.JPG" attr="" comment="place paper buffer around distributer boxes" date="1470335753" name="IMG_1846.JPG" path="IMG_1846.JPG" size="118297" user="MarcWendt" version="1"

Revision 52016-08-04 - BobGeorge

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Handling 78RPM Records that are Donated to the Internet Archive

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Comments

-- Bob George - 2016-08-03

Added:
>
>

Can I edit? "Supplies are all on green shelves at Florida Avenue" should be "Audio Preservation + Packing Supplies are all on green shelves at Florida Avenue" Should also be a Receiving heading in this doc, or a part of "on arrival". If a shared collection: ARC + IA • make sure you have contacted ARC + have paper/form explaining what is coming in + and have a short collection name for ID • Inspect the material for condition • Count the materials (we have loose guidelines as to how to do easily) as ARC does not issue a deed of gift for tax purposes unless we look at and count the material. • send this info to ARC • Call the donor to advise on arrival (I did this for tercat this am) + say great or discuss problems + offer fawning thank you's So, rethinking this Fred will have to at least do some inspection of Tercat.

-- Bob George - 2016-08-04

 
<--/commentPlugin-->

Revision 42016-08-03 - BrewsterKahle

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 6 to 6
  78RPM records that are donated to the Internet Archive PhysicalArchive
Changed:
<
<
Supplies are all on green shelves at Florida Avenue:
>
>

Supplies are all on green shelves at Florida Avenue:

 
Changed:
<
<
  • 11x11 u-line white clamshell box
If the pallets are in bad shape or a size that does not fit well in our storage containers, then please use the InternetArchiveStandardPallets.

They are stored 3 levels high, 9 13" cube boxes on a level, then a cardboard separators in between. *fred-- can you please take a photo give to caitlin or sean and maybe marc can do it?**

A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.

Labeling the pallets: standard pallet number applies, but if there is any information about who donated this, and what the boxes on that pallet means, please write this repetatively on paper and adhere it to the pallet. *marc or sean-- how should this be done?*

For shipping them to George Blood Company for digitization: to be worked on by bgeorge

>
>

On arrival of a Donation of 78's:

  • count the pallets/boxes make sure you get everything on bill of lading/contract/deed.
  • Start a DonationItem if one does not exist for this donation.
  • Take photos of the documentation and the general collection (not each thing, just an overview) and add it to the DonationItem. To add files/upload to an existing item do https://archive.org/upload/?identifier=XXX
  • IF material is packed safely, stable and on the right size pallet – do nothing. Put it into the injest process (we will need to create “safely, stable” criteria.)
  • IF material looks badly packed, boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, or piled material looks unstable in any way, then:

If 78's are in distributor boxes (thin boxes that hold about 25 disks):

  • put boxes into the 13"x13" boxes.
  • put bubblewrap below, above, and between the boxes to remove the space on the sides but not to fill all space above.

If 78's are singletons or in albums or odd sized boxes:

  • With proper supplies (see above), unpack each boxes and place 78s in new 13sq boxes
  • 78s should be standing up in each box, not flat. If in sleeves, sleeve opening at top
  • ideally they are all already in sleeves
  • if not sleeved, cost/time considerations will determine if you will place in sleeves
  • if possible place in sleeves, *what about torn sleeves? ones with writing and pictures on them?*
  • if no time/money to re-sleeve try and put some bubble wrap or cardboard every 20 or so 78s.
  • mark each box with an up arrow
  • Label each box with a collection name (or IA ID equivalent)

Building a box for 78's: (sean and fred to fill this out, think photos!)

  • the 13" square boxes are good, but need extra tape because the weight.

Put boxes on a Pallet:

  • Box Labels and pallet label with barcodes should be printed for each pallet. *sean to add this*
  • place nine 13sq boxes on a pallet level. Inbetween levels go a cardboard sheet.
  • still to be determined, how many levels, but two for sure. * see test below *
  • (A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.)
  • place flat heavy sheet of cardboard between each level, but not on top.
  • Strap the boxes together on the pallet to help keep the boxes stable on moving them around. Maybe shrinkwrap. **picture from sean**
Pallets are now ready storage

FUTURE and NOT FINISHED: For shipping them to George Blood Company for digitization: to be worked on by bgeorge

 
  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights
  • we pack 4 of these in a 13x13x13 u-line 200b box
Line: 29 to 52
 Tercat Collection from Rhode Island about 77,000 78's. will go on approximately 32-40 pallets.

Comments

Deleted:
<
<

B sez: FIRST DRAFT 8/3/16

NOTES on storing 78s on pallets: I am skeptical of 3 levels of boxes of 78s in the 13x13x13 (13sq) cardboard boxes Suggest 2 levels Suggest bubble wrap all around in every box – bottom, sides, top inside ea. 13sq box

TEST: Fred should do a pallet, 3 levels high, and offer his opinion on if the weight will crush the boxes if 3 levels high

TEST: Suggest staggering the placement and amount of boxes on top level. Ie: level one: 9 boxes, level two 9 boxes, level three 4 boxes. . REMEMBER: we are using the 13sq boxes because these are the same boxes that we may re-use for shipping the 78s to be digitized

Procedure – receiving 78s @ IA • count the pallets/boxes make sure you get everything on bill of lading/contract/deed. • throw a temporary label on each pallet to keep track of/identify (whatever IA system is) • IF material is packed safely, stable and on the right size pallet – do nothing. Store. (we will need to create “safely, stable” criteria.) • IF material looks badly packed, boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, or piled material looks unstable in any way, then:

• get proper sized pallets • if shrinkwrap, remove • unpack all boxes + place 78s in new 13sq boxes • 78s should be standing up in each box, not flat. If in sleeves, sleeve opening at top • ideally they are all in sleeves • if not sleeved, cost/time considerations will determine if you will place in sleeves • if possible place in sleeves • if no time/money to re-sleeve try and put some bubble wrap or cardboard every 20 or so 78s. • make sure 78s placed upright, not flat • mark each box with an up arrow • mark each box with a collection name (or IA ID equivalent) • place nine 13sq boxes on a pallet • still to be determined, how many levels, but two for sure • place flat heavy sheet of cardboard between each level • shrinkwrap pallet

Pallets are now ready for ID/labeling and storage

NOTE for experienced folks: Sometime boxes come to warehouse in great condition, and not to heavy, 78s packed perfectly, and all boxes the same height. IF so, these boxes can be arranged on an entire level, and re-boxing could be avoided. BUT, easier if the rule is to re-box.

NOTE make sure you send donor a note to say you got the donation and a deed of gift or any requested tax info

 -- Bob George - 2016-08-03
<--/commentPlugin-->
\ No newline at end of file

Revision 32016-08-03 - BobGeorge

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Line: 29 to 29
 Tercat Collection from Rhode Island about 77,000 78's. will go on approximately 32-40 pallets.

Comments

Added:
>
>

B sez: FIRST DRAFT 8/3/16

NOTES on storing 78s on pallets: I am skeptical of 3 levels of boxes of 78s in the 13x13x13 (13sq) cardboard boxes Suggest 2 levels Suggest bubble wrap all around in every box – bottom, sides, top inside ea. 13sq box

TEST: Fred should do a pallet, 3 levels high, and offer his opinion on if the weight will crush the boxes if 3 levels high

TEST: Suggest staggering the placement and amount of boxes on top level. Ie: level one: 9 boxes, level two 9 boxes, level three 4 boxes. . REMEMBER: we are using the 13sq boxes because these are the same boxes that we may re-use for shipping the 78s to be digitized

Procedure – receiving 78s @ IA • count the pallets/boxes make sure you get everything on bill of lading/contract/deed. • throw a temporary label on each pallet to keep track of/identify (whatever IA system is) • IF material is packed safely, stable and on the right size pallet – do nothing. Store. (we will need to create “safely, stable” criteria.) • IF material looks badly packed, boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, or piled material looks unstable in any way, then:

• get proper sized pallets • if shrinkwrap, remove • unpack all boxes + place 78s in new 13sq boxes • 78s should be standing up in each box, not flat. If in sleeves, sleeve opening at top • ideally they are all in sleeves • if not sleeved, cost/time considerations will determine if you will place in sleeves • if possible place in sleeves • if no time/money to re-sleeve try and put some bubble wrap or cardboard every 20 or so 78s. • make sure 78s placed upright, not flat • mark each box with an up arrow • mark each box with a collection name (or IA ID equivalent) • place nine 13sq boxes on a pallet • still to be determined, how many levels, but two for sure • place flat heavy sheet of cardboard between each level • shrinkwrap pallet

Pallets are now ready for ID/labeling and storage

NOTE for experienced folks: Sometime boxes come to warehouse in great condition, and not to heavy, 78s packed perfectly, and all boxes the same height. IF so, these boxes can be arranged on an entire level, and re-boxing could be avoided. BUT, easier if the rule is to re-box.

NOTE make sure you send donor a note to say you got the donation and a deed of gift or any requested tax info

-- Bob George - 2016-08-03

 
<--/commentPlugin-->

Revision 22016-08-03 - BrewsterKahle

Line: 1 to 1
 
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

Changed:
<
<
78RPM records that are donated to the Internet Archive often require being put in new sleeves and boxes and put on our pallets.
>
>
B.George and Fred Patterson are the leaders of this project.
 
Changed:
<
<
The sleeves are stored XXX, and they can be ordered through: YYY
>
>
78RPM records that are donated to the Internet Archive PhysicalArchive
 
Changed:
<
<
The boxes are stored XXX, and they can be ordered through: YYY
>
>
Supplies are all on green shelves at Florida Avenue: If the pallets are in bad shape or a size that does not fit well in our storage containers, then please use the InternetArchiveStandardPallets.
 
Changed:
<
<
If the pallets are in bad shape, then please use the Internet Archive standard pallets.
>
>
They are stored 3 levels high, 9 13" cube boxes on a level, then a cardboard separators in between. *fred-- can you please take a photo give to caitlin or sean and maybe marc can do it?**
 
Changed:
<
<
They are stored 3 high, 9 boxes on a level, then a cardboard separators inbetween. *fred-- can you please take a photo give to caitlin or sean and maybe marc can do it?**
>
>
A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.
  Labeling the pallets: standard pallet number applies, but if there is any information about who donated this, and what the boxes on that pallet means, please write this repetatively on paper and adhere it to the pallet. *marc or sean-- how should this be done?*
Added:
>
>
For shipping them to George Blood Company for digitization: to be worked on by bgeorge
  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights
  • we pack 4 of these in a 13x13x13 u-line 200b box

Thorpe Collection (needs a donation item) from Batavia Public Library

Tercat Collection from Rhode Island about 77,000 78's. will go on approximately 32-40 pallets.

 

Comments

<--/commentPlugin-->

Revision 12016-08-03 - BrewsterKahle

Line: 1 to 1
Added:
>
>
META TOPICPARENT name="PAIncomingInventory"

Handling 78RPM Records that are Donated to the Internet Archive

78RPM records that are donated to the Internet Archive often require being put in new sleeves and boxes and put on our pallets.

The sleeves are stored XXX, and they can be ordered through: YYY

The boxes are stored XXX, and they can be ordered through: YYY

If the pallets are in bad shape, then please use the Internet Archive standard pallets.

They are stored 3 high, 9 boxes on a level, then a cardboard separators inbetween. *fred-- can you please take a photo give to caitlin or sean and maybe marc can do it?**

Labeling the pallets: standard pallet number applies, but if there is any information about who donated this, and what the boxes on that pallet means, please write this repetatively on paper and adhere it to the pallet. *marc or sean-- how should this be done?*

Comments

<--/commentPlugin-->
 
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