Handling 78RPM Records that are Donated to the Internet Archive

B.George and Fred Patterson are the leaders of this project.

78RPM records that are donated to the Internet Archive PhysicalArchive

Supplies are all on green shelves at Florida Avenue:

If the pallets are in bad shape or a size that does not fit well in our storage containers, then please use the InternetArchiveStandardPallets.

They are stored 3 levels high, 9 13" cube boxes on a level, then a cardboard separators in between. *fred-- can you please take a photo give to caitlin or sean and maybe marc can do it?**

A 13" by 13" by 13" box can store approximately 90 78rpm records. With 9 boxes on a level, 3 levels, that is 27 boxes, or 2430 78's per pallet.

Labeling the pallets: standard pallet number applies, but if there is any information about who donated this, and what the boxes on that pallet means, please write this repetatively on paper and adhere it to the pallet. *marc or sean-- how should this be done?*

For shipping them to George Blood Company for digitization: to be worked on by bgeorge

  • we bought gold 78 sleeves and pack each 78 in one of these, get from Bags Unlimited
  • we use a 11x11 u-line white clamshell box to pack 22 or so seventy eights
  • we pack 4 of these in a 13x13x13 u-line 200b box

Thorpe Collection (needs a donation item) from Batavia Public Library

Tercat Collection from Rhode Island about 77,000 78's. will go on approximately 32-40 pallets.

Comments

B sez: FIRST DRAFT 8/3/16

NOTES on storing 78s on pallets: I am skeptical of 3 levels of boxes of 78s in the 13x13x13 (13sq) cardboard boxes Suggest 2 levels Suggest bubble wrap all around in every box – bottom, sides, top inside ea. 13sq box

TEST: Fred should do a pallet, 3 levels high, and offer his opinion on if the weight will crush the boxes if 3 levels high

TEST: Suggest staggering the placement and amount of boxes on top level. Ie: level one: 9 boxes, level two 9 boxes, level three 4 boxes. . REMEMBER: we are using the 13sq boxes because these are the same boxes that we may re-use for shipping the 78s to be digitized

Procedure – receiving 78s @ IA • count the pallets/boxes make sure you get everything on bill of lading/contract/deed. • throw a temporary label on each pallet to keep track of/identify (whatever IA system is) • IF material is packed safely, stable and on the right size pallet – do nothing. Store. (we will need to create “safely, stable” criteria.) • IF material looks badly packed, boxes piled too high, piles sagging, boxes damaged, pallet not a standard IA size, or piled material looks unstable in any way, then:

• get proper sized pallets • if shrinkwrap, remove • unpack all boxes + place 78s in new 13sq boxes • 78s should be standing up in each box, not flat. If in sleeves, sleeve opening at top • ideally they are all in sleeves • if not sleeved, cost/time considerations will determine if you will place in sleeves • if possible place in sleeves • if no time/money to re-sleeve try and put some bubble wrap or cardboard every 20 or so 78s. • make sure 78s placed upright, not flat • mark each box with an up arrow • mark each box with a collection name (or IA ID equivalent) • place nine 13sq boxes on a pallet • still to be determined, how many levels, but two for sure • place flat heavy sheet of cardboard between each level • shrinkwrap pallet

Pallets are now ready for ID/labeling and storage

NOTE for experienced folks: Sometime boxes come to warehouse in great condition, and not to heavy, 78s packed perfectly, and all boxes the same height. IF so, these boxes can be arranged on an entire level, and re-boxing could be avoided. BUT, easier if the rule is to re-box.

NOTE make sure you send donor a note to say you got the donation and a deed of gift or any requested tax info

-- Bob George - 2016-08-03


This topic: BooksGroup > ProcessDocumentation > PAIncomingInventory > Handling78RPMRecords
Topic revision: r3 - 2016-08-03 - BobGeorge
 
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